Project Closeout
Is your project finished on paper, but still open in reality?
Tired of chasing loose ends long after practical completion?
Struggling to get final payments across the line?
Does the last 5% of the project cost you far more than 5% of the project value?
Project closeout is one of the most overlooked — yet most critical — stages of any project. When managed properly, it ensures your team can move forward without legacy issues continuing to drain resources, damage relationships, and delay final payments. At Zero In Solutions, we understand the frustrations of lingering project wrap-ups and know exactly what it takes to bring them to a clean and commercial close. | 
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A smooth closeout process is essential for more than just ticking boxes. It facilitates the release of final payments and securities, ensures commercial matters such as variations are fully reconciled, and supports the completion of the defects and liability period with appropriate final certification. Proper closeout also guarantees that project documentation — including as-builts, asset registers, and warranties — is handed over clearly and completely, which is vital for your client’s operational readiness and for maintaining your reputation as a professional and reliable delivery partner.
At Zero In Solutions, we offer a Project Closeout service that supports your project through every final step. We can prepare and review close out reports and documentation including final accounts, reconcile commercial registers, and assist in the closure of outstanding claims and finalise release of securities. We can coordinate the finalisation of subcontractor packages, managing defects, documentation and certification. Our team can also facilitate ‘lessons learned’ sessions and project wash-ups to help your organisation capture insights and improve future project performance.
Whether you’re still in delivery or the project is already complete, our team can parachute in at any stage to lead the closeout process. We’ve worked across a diverse portfolio of infrastructure and construction projects and understand what it takes to close out not just the works, but the contracts and relationships too.
Poor closeout practices can lead to significant financial and reputational damage. Delays in payments, ongoing disputes, and incomplete handovers not only impact your bottom line but also tie up key personnel who could be focused on future opportunities. Our goal is to help you recover time, secure your entitlements, and exit the project cleanly and confidently.
If your project is at or approaching completion — or even if it’s well past it — and you need support to bring things to a proper close, reach out to us at info@zeroinsolutions.com to see how we can help.
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OEM Manuals
A key component of effective project closeout is the delivery of clear, complete, and logically structured OEM manuals. These documents are more than just a contract requirement — they’re the foundation for the long-term operation and maintenance of key project assets. Having been involved in a number of PPP and Asset Management contracts we understand the frustrations when these are not completed appropriately and thoroughly.
At Zero In Solutions, we support clients in pulling together all relevant OEM technical documentation into a cohesive and user-friendly format. We ensure manuals are not just a collection of PDFs, but a logical, cross-referenced, and accessible guide that enables operators and facilities teams to maintain assets confidently from day one. This includes organising content by system or asset, sequencing maintenance activities in a practical flow, and ensuring instructions are clearly written for the end user.
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We work directly with OEMs, subcontractors, and project teams to validate that manuals include correct specifications, service intervals, spare parts schedules, and troubleshooting guides. These can be stored in various locations including document control platforms used on projects, emails and other forms. Our goal is to ensure asset owners and operators know not just what to do — but also when, why, and how to do it.
By turning OEM documentation into a practical roadmap for asset maintenance, we help ensure long-term performance, reduce lifecycle risks, and support a smooth operational transition. If your project is approaching handover and you're unsure whether your documentation will support long-term success, we can help.
Let’s turn your technical documentation into operational confidence — reach out to us at info@zeroinsolutions.com to find out how.
On Demand Contracts Administration
Want to focus on your chosen Trade rather than the Administration of Contracts?
Make Money instead of Costing you Money. Improve your bottom line.
Are you finding that contracts administration of projects is taking increasingly more effort, diverting your primary focus from delivering your scope?
Not sure if you want to invest in establishing a Commercial team but feel you need to as a result of the obligations imposed, and risk transfer contained in the agreements you are signing but not sure where to start?
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At Zero In Solutions, Contracts Administration is our trade. We provide ON-DEMAND CONTRACTS ADMINISTRATION services to companies across the industry just like yours. Put simply, you only pay for what you use. We find that this helps companies to comply with their contract obligations without the need to employee full time contracts administration staff. Firstly, because we do this constantly across the industry, we see trends and identify efficiencies you may not be aware of which can be implemented into your project. Secondly, as we have extensive experience in this space, we are able to provide this service in a more time effective manner ensuring you are taking a proactive approach with your obligations.
On-demand contracts administration is a flexible, as needed service model where tasks are performed by external providers who support your project team only when needed rather than on a full-time or continual basis. Key feature include:
· Flexible engagement
· Task or Project based approach
· Cost effective
· Expertise on demand
· Onsite, remote or hybrid delivery models
If this is of interest - reach out to the team at Zero In Solutions at info@zeroinsolutions.com to find out more.
Asset Management
Asset Management is a critically important but often undervalued and poorly planned aspect of construction and infrastructure delivery. The process of tracking, maintaining and optimising the use of physical assets through their lifecycle requires specialised experience and focus. Too often projects are developed with a short-sighted mindset which satisfies the requirements of completing the initial build but does not contemplate or emphasise the potential cost impact of maintaining the asset throughout its lifecycle.
Simple changes made during the design development phase can significantly affect whole of life costs for asset owners, Including ease of maintenance and other long-term incentives and benefits. Emphasis made at the front end using appropriate contracting incentives to encourage this focus will pay off in the long run. | 
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Generally, investment is concentrated on creating new assets but less so on refurbishment or maintenance funding. These often struggle to be appropriately funded. Many Public Private Partnership arrangements, particularly in the early days of the use of this form of contract mechanism, struggled with this concept, leading to lifecycle issues and risks of abatement exposure to the contract parties. More generally, facilities maintenance contracts are constrained with budgets being prioritised to new capex works.
These days, tools are available or being developed that can help asset owners track their assets, providing real time analytics to make informed decisions. The shift from Corrective Maintenance (as a result of a failure) to Preventative Maintenance (scheduled servicing) to Predictive Maintenance (using data and analytics) is a move in the right direction.
The benefits of effective Asset Management include:
· Reduced equipment downtime;
· Improved project timelines;
· Better financial control;
· Increased asset lifespan; and
· Enhanced worker safety.
If this is of interest - reach out to the team at Zero In Solutions at info@zeroinsolutions.com to find out more.
